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Camera
Ready Disk Preparation
For Traditional/Printed Books
Go directly to Specific
Disk Concerns
Design Ideas
Click Here For Print On Demand
You have worked long and hard in this
labor of love that you are preparing to share with family,
friends and fellow researchers. The needs and requirements of the
genealogist and historian are sometimes quite different than many other authors. We fully understand these needs and the desired results.
If you are completing an e-book, check out our
e-publishing page because e-books aren't limited to traditional manuscript preparation.
Since our offset printing (see our process description) is achieved by making a plate from camera ready copy and printing from that plate, the manuscript preparation is very important. After all, it is from this master that the book is printed. While one can only do that which is within his means, there are several things that can be helpful. A good rule of thumb to keep in mind during the preparation process is "what you see, is what you get".
You are the author and you
can write and construct your book in the manner and
format you like. You will determine your margins to allow for imprint area when
formatting the project. One should always check with his
printer/publisher to establish their impression
area requirements.
Most have minimum and maximum impression
areas and can suggest
margin settings that will fall within.
Photo, document and artwork format as well as location within
the manuscript can vary, from desire to cost
effectiveness. All elements must fall within your target margins. Just because the manuscript uses clipart, if
it is to be printed, it needs to be within the impression area
regardless of the type of object.
Quite often folks labor under the
misconception that a smaller size is less expensive. Others feel
that they save money by extending margins
and page length. More often than not, the end result is not what
was anticipated. There are several format sizes available and
there are pros and cons for all of them. In the final analysis -
manuscript preparation to finished book - the 8½x11 inch format
(with 1"
margins*) has proven to be
the most cost effective. It allows more impression area for text, photos, documents and artwork, in a
book that is relatively easy to handle and fits nicely on the
library shelf.
Because of the anticipated disk concerns (see below), we have developed a free proof service for offset printing. Do not confuse this with proofreading or editing, or even an Advanced Reading Copy (ARC). Although we offer proofreading/editing it has nothing to do with camera ready disks.
With our free proof service, once we receive your disk, we will print out a proof and return this by mail to you. You can then double check page placement, fonts, etc. This is not a galley or blue line. This is generated from the computer printer and is not to be mistaken for your published book quality. Because of the nature of this proof and the desire to produce the best book for you without raising prices, the free proof is printed 9-up - 2 sided.
If you prefer a full sized proof, one can be sent for 25¢ a page or quoted price. If something is found that was not expected on the proof, it can be fixed at that time, rather than having it show up in the published work.
|
Digital Submission
of Book Manuscript Go directly to Specific Disk Concerns for more information as to why all these files are suggested. |
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|
Offset Printing
|
Digital Reproduction/POD
|
Camera ready disks should be:
CD/DVD
USB
drive, microdrives, and some memory cards/chips also options for digital file
submission - inquire.
Disk formats currently
accepted (PC or universal only):
Many versions of Microsoft Word - .doc, .rtf,
txt
Many versions of Microsoft Publisher
Adobe Acrobat or other portable document format files - .pdf
Graphics: Many standard files such as - .jpg, .gif, .tif(f), .bmp, .psd
(& many other Adobe)
Some versions of Family Tree
Maker
Your format not
listed?
Inquire if we can use yours!
General/Specific Disk Concerns
Currently, there are two specific concerns
that are common with camera ready disk: photographs and fonts.
Due to the variety of hardware and software/programs, there may be other
difficulties with a disk manuscript, but these are the most common.
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Photographs - due to the vast differences in hardware and software, a specific of "what works best" is not feasible. In relation to photographs, there is such variation in not only what is produced but terminology. What a photographer/printer has always called a gray scale is not what a computer user calls a gray scale, etc. The Gregath Publishing Company works with it's clients to produce the best possible book. Many scanners (hardware) automatically add a halftone pattern (some don't), however not all of these patterns are the right size to print well in our system. Additionally many programs/scanners do not give the user the option of controlling this dot pattern. Because of this, if the scanned photos will print better by halftoning them, we will advise this.
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Photographs (Part 2 - for Offset Printing) - Instructions for Offset Printing digital photo submission are different from Digital Reproduction: Submitting your photographs by computer file (digitally) should be done in individual graphic files (such as .tif, .bmp, .psd, .jpg, .gif, etc.) that are well identified. As in traditional manuscript preparation, blank spaces should be left in the text files for these photographs.
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Photographs (Part 3 - POD - for Companion/Digital Reproduction) - Instructions for Digital Reproduction digital photo submission are different from Offset Printing: All photos used for a ultra short run book that is to be digitally reproduced from a computer file should be placed into (embedded) the book text file. If extra photo work (fee service) is needed, double check to be sure file formats are compatible and write specific instructions as to what should be done to the graphic file, as well as the exact place it should be added to the manuscript.
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Photo Placement - Whether imbedding a photo itself, or using word processing options such as text boxes to add a photograph and caption as one item, placement may vary from the same file as it is viewed and printed on different printers, even different entire systems. While rapping text around a photo can save page space and make for a dynamic looking page, if it shifts, it could be more of a problem than a plus. However, if you layout imbedded pictures traditionally (without wrapped text, or other position modifications), captions are as easy as "regular text" and the photos almost always stay in place.
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Fonts - the type style of the text can be problematic. If a camera ready disk is sent that utilizes a font that our computer doesn't have, it will substitute the next best thing. If we weren't talking about a formatted, many times indexed, book, this would be generally be just an artistic concern. However, when font styles change, many times it alters what is on each specific page. It is suggested that when checking about sending a disk, you provide us a list of fonts used in the book. If there is a font (or version) we don't have, we will provide instructions on how to send that font file with your book. This will only work on fonts that are licensed to be copied. If the author/graphic designer already knows how to place font files on disk, they may still wish to send them anyway. Click here for more information.
For more suggestions
on this subject and more, order our book:
G550-$10.00 WRITING Family
History Or Genealogy For Pleasure and Profit, by The Gregath
Publishing Company, *updated* 2007. ISBN: 0-944619-00-2, 8½x11",
softbound book, 126 pages, suggestions & examples of all facets of your project
for the typist and/or computer user.
Also available on disk. | SCL
Note: All G prefix books 100 pages or more, this one included,
that are SB can be special ordered in Library Oversewn Hardbound version -
contact
for details.
*It has been found that setting computer "margins" at 1 inch does not always give a printed page with 1" margins. Margin settings can be tricky and hard to learn, so, below are specific program suggestions:
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Microsoft Word (all versions) and Works defaults for header and footer are .5": with the file you want margins for open, select "File" at the top of your screen to get the pull-down menu; select "Page Setup"; if not already visible, select "margins"; set "Top", "Bottom", "Left", and "Right" to 1.1" (to allow room for header and footer); set "Header" and "Footer" at 1"; select OK or "Default" then "OK". If you are (going to be) working with multiple files, select "Default" before closing this dialog box. Also, if you are setting margins on a file that already has test in it, make sure "Whole document" is selected in the "Apply to:" dialog box. When you have typed in your headers and footers, print out a page and use a ruler to be sure all four margins are at least 1". If it is not, repeat this process changing the settings that are not the right size. Different versions, as well as printers and fonts will impact your best settings.
- Family Tree Maker (at least Version 5) defaults for header and footer are .5" - change this to at least 1".
If you have directions for setting margins in a computer program and would like to send them on, please contact us.
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